24 HOUR FITNESS IN-CLUB (OFFLINE) PRIVACY POLICY

Last modified 12/27/2013 ( view archived versions

1. Introduction

    1.1 Questions.  If you have any questions or concerns about our Privacy Policy, feel free to email us at cpm@24hourfit.com,  or contact us by mail at the following address:

            24 Hour Fitness
            P.O. Box 2689
            Carlsbad, CA 92018

    1.2 Scope.  This Privacy Policy applies only to information we collect from you offline (e.g., when you sign up at one of our facilities or clubs) and does not apply to information we collect at or through our Internet website. View our Website Privacy Policy for our information collection and privacy practices for information collected through our website, mobile website, mobile applications, and other electronic and digital means of communication.    


2. Information We Collect

    2.1 Information You Provide Us. We collect information from you when you purchase a membership and other services from us. The information we collect includes personally identifiable information, such as your name, home address, telephone number and email address. You may also provide non-personally identifiable information, for example, demographic information such as gender and date of birth, or the name of your employer or school.

    The information we collect may include the following:
    • Name
    • Home address
    • Home / mobile telephone number
    • Work telephone number
    • Email address
    • Gender
    • Credit, debit or other payment account number and related information   
    • Health-related information (as explained below)       
    • Date of birth
    • For corporate sponsored program participants only: Name of Employer and employment verification
    • For health insurance related program participants only: Insurance Information
    • For school-related programs: name of School or Group     
    • For children enrolled in Kid’s Club: we collect from the parent/legal guardian, the name, date of birth, parent/legal guardian contact information, list of known allergies, and physical description (hair and eye color)

Guests are asked to provide certain contact and demographic information.

We also collect a limited amount of fitness, physical activity and health related information from you if you sign-up for personal training services or our Fitness Orientation service. This information (such as whether you suffer from a heart condition, dizziness, high blood pressure, and knee or back problems) helps you determine your eligibility to participate in our personal training and Fitness Orientation programs. If you participate in our training or orientation programs, we may also obtain certain measurements, height, weight and age from you. 

    2.2 Cardless Check-in System.  24 Hour Fitness has implemented a Cardless Check-In system in its locations. This allows members to check-in without their membership card, and by using a fingerprint scanner. By scanning your finger, we chart the distance between a few distinct points that are unique to you and come up with an identifying number based on those distances. We do not store your fingerprints, nor can the data we store be re-created into a fingerprint image. Additionally, we do not sell, lease, rent, trade or otherwise transfer the data collected by the Cardless Check-In system to any third parties.

    2.3 Aggregated Information. We may aggregate personally identifiable information.  Aggregated information is not personally identifiable information because it does not identify and is not associated with you or any other user.

    2.4 In-Club Wireless Access. As a convenience to our members, internet access may be available in our facilities via wireless hotspots.  Any such in-club wireless access is provided by 3rd parties and not by 24 Hour Fitness, and we do not collect any information in relation to your use of the in-club wireless access.  We are not responsible for the 3rd party privacy, information or other practices.


3. How We Use Your Information

    3.1 To Provide Products, Services and Information. We use your personally identifiable information to:

    • Set-up your membership
    • Provide services and products to you
    • Process payments for your membership, including credit card, debit card and bank account debit (ACH) transactions
    • Contact you regarding your membership and services, and other administrative information
    • Track guest use of our facilities
    • Respond to your inquiries and comments
    • Provide advertisements, newsletters, or other marketing or promotional and other information relating to materials to you regarding products and services that we provide or otherwise offer for sale

    3.2 Our Business Purposes. We may use your information for our business purposes, such as data analysis, audits, fraud monitoring and prevention, developing new products and services, enhancing, improving or modifying our services, identifying usage trends, determining the effectiveness of our promotional campaigns and operating and expanding our business activities.

    3.3 Other Purposes. We may use non-personally identifiable information for any purpose, except where we are required to do otherwise under applicable law.  In some instances, we may combine non-personally identifiable information with personally identifiable information (such as associating your name with your employer if you are a participant in a corporate sponsored program), in which case we will treat the combined information as personally identifiable information as long as it is combined.  


4. How We Share Your Information

    4.1 Our Third Party Service Providers.   We may share your information with our third party service providers and agents who provide services such as website hosting, data analysis, payment processing, order fulfillment, information technology and related infrastructure provision, customer service, email delivery, text messaging, credit card or other payment account processing, auditing and similar services.  Contracts with our service providers require them to keep information confidential.

    4.2 Legal Requests or Requirements and to Prevent Harm.  We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or legal process served on 24 Hour Fitness. We may also share information when we have a good faith belief it is necessary to prevent fraud or other illegal activity, to prevent imminent bodily harm, or to prevent harm to 24 Hour Fitness, our members or other individuals. This may include sharing information with other companies, lawyers, courts or other government entities.

    4.3 Transfer in the Event of Sale or Change of Control.  If the ownership of all or substantially all of our business changes or we otherwise transfer assets relating to our business to a third party, we may transfer your personally identifiable information to the new owner to be used consistent with this Policy.

    4.4 Corporate and Insurance Programs.  If you have a corporate employer sponsored or health insurance sponsored membership, upon the request of your employer or insurance provider, as applicable, we may share usage statistics and information, including your name, date of birth, insurance identification number and how often you use one of our facilities.


5. Access to Your Information and Choices.

You can email us at cpm@24hourfit.com or contact us by mail at the following address:

            24 Hour Fitness
            P.O. Box 2689
            Carlsbad, CA 92018

You can also access certain information we have relating to your account by registering as a member at our website www.24hourfitness.com. Any information you provide to us online is governed by our Website Privacy Policy.

You can update or change your information by contacting us as described above. You can also opt-out of receiving marketing and promotional emails from us by using the opt-out or unsubscribe feature contained in the emails and if you have registered on our website, by accessing your membership information online at www.24hourfitness.com/Member Services as well.  To opt-out of other means of marketing communications, including telephone, text or other electronic communications from 24 Hour Fitness, contact Member Services at 1-800-432-6348.

We will try to comply with your request(s) as soon as reasonably practicable.  If you opt-out of receiving marketing-related messages from us, we may still send you administrative messages so that you continue to receive important information (for example, transactional messages relating to your membership, purchases and club information).


6. Security of Your Information

We use industry standard physical, technical and administrative security measures to protect your information. Our employees have access to your personally identifiable information only on a need to know basis. Contracts with our third party service providers require them to keep information confidential. However, no storage system can be guaranteed to be 100% secure.  If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please immediately notify us of the problem by contacting us in accordance with the “Questions” section above.  

7. Changes to Our Privacy Policy

If we decide to change our Privacy Policy, we will post those changes on the 24hourfitness.com website. We reserve the right to modify this Privacy Policy at any time, so please review it frequently.  Please contact us if you would like the current version of this Privacy Policy or our Website Privacy Policy. Unless stated otherwise, the revisions will apply to all information we have about you and your account.